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Bid Title: RFQ- Seth Child Road Sanitary Sewer Interceptor Improvements
Category: Bid Notifications
Status: Open

The City of Manhattan is seeking qualification submissions from highly qualified, registered engineering firms that provide innovation and experience in municipal engineering, sanitary sewer system modeling and flow meter data analysis for wet and dry weather conditions, design and construction, utility relocation, and easement/right-of-way acquisition.  The consulting services will include analysis and engineering design for Seth Child Sanitary Sewer Interceptor Improvements.

This project was been identified in the 2015 Wildcat Creek Sewer Model Report and includes sanitary sewer capacity improvements for approximately 2,700 linear feet of 12-inch sanitary sewer main from Beechwood Terrace, through the Westloop Shopping Center and to Garden Way.  A map of the sanitary sewer section to be improved has been included.  This section of 12-inch sanitary sewer has been identified in the report as being over capacity during wet weather flows and needs to be upsized to an 18-inch interceptor main.  

The findings of the 2015 Wildcat Creek Sewer Model Report were based on flow metering data collected at the downstream of the sewershed.  The first phase of this project will include a preliminary engineering analysis to further assess and verify the need for the project with additional sanitary sewer flow metering data from within the basin to be collected, analyzed and modeled.  The deliverable report of the preliminary analysis shall include the findings of the assessment and may include recommendations of alternative methods of wet-weather flow reduction in lieu of capacity improvements and/or cost-benefit analysis of using non-traditional or in-situ construction methods to reduce impacts to established developments, businesses, residences or other infrastructure.  Based on the conclusions of the preliminary engineering assessment, an agreement to complete final design may be negotiated.

Submittals should focus on the consultant’s capabilities for providing services which include, but are not limited to the following project components:

Collection, evaluation and assessment of sanitary sewer flow metering data. 
Reduction of inflow and infiltration of stormwater and groundwater into a sanitary sewer collection system.
Design of non-traditional or in-situ sanitary sewer construction methods that reduce impacts to established developments, businesses, residences or other public/private infrastructure.
Design survey services.  Scope will also include additional survey beyond the construction limits to collect sufficient data for critical structures relevant to determining future design connections.
Prepare construction plans, submittal packages, and cost estimates.
Include right-of-way and easement acquisition services as needed.
Utilities Conflict Management and Relocation, if necessary
Environmental Clearances

Submittals should demonstrate the consultant’s experience leading efforts for similar projects. A contract and detailed Scope of Work will be developed once the design team has been selected.

The anticipated/desired project schedule is as follows:

December 10, 2018 Advertise for Proposals
January 18, 2019 Receive Consultant Proposals
Week of January 21, 2019 Selection Committee review proposals
Week of February 4, 2019 Interview Consultants (if required)
February 19, 2019 City Commission authorize negotiations 
Week of March 4, 2019 Negotiate Scope with selected Consultant
March 19, 2019 City Commission approves Contract

The City is currently proposing to utilize flow meters, collect sanitary sewer flow data starting in early 2019 and anticipates to collect at least six (6) months of data for use in the preliminary engineering analysis, unless adequate data is obtained within a smaller timeframe.  The City desires that all aspects of the preliminary engineering analysis be completed within approximately sixty (60) days after all flow data has been collected, or by October 31, 2019, whichever comes first.  If the preliminary engineering analysis further recommends capacity improvements, the City desires that all aspects of design be completed no later than six (6) months upon acceptance of the preliminary engineering analysis by the City, or by April 30, 2020, whichever comes first.  

Submittals should include discussion of the team’s ability to meet the desired timeline.  A detailed scope of services will be developed as part of contract negotiations.  In addition to normal survey and design responsibilities, the Consultant will be responsible for interim review meetings with City and federal stakeholders to receive feedback on coordinating design.
All submissions must include the following information:

1. Identification of the Project Director and key team members:
a. List all principal participants, including sub-consultants if any, and responsibilities of each team member. 
b. Contact information for the Project Director, including phone and e-mail address.
2. Response to the six key points mentioned in Section IV. Criteria for Selection.
3. Maximum page limit: 20 numbered pages, 8.5x11 pages, excluding cover, table of contents, cover letter and dividers.

Interested firms must provide six (6) written copies and one (1) electronic copy of the submission no later than 12:00 PM, Friday, January 18, 2019, to the following address:

Brenda Wolf 
Deputy City Clerk
City of Manhattan
1101 Poyntz Avenue
Manhattan, KS 66502

Qualification submissions shall be enclosed in a sealed envelope clearly marked “Seth Child Sanitary Sewer Interceptor Improvements – RFQ.” The City of Manhattan will not accept oral submissions, or copies received by telephone, facsimile machine or email.  All submissions received after the deadline shall be returned. The City of Manhattan reserves the right to reject any and all proposals or portions of proposals, to waive minor deficiencies, or to solicit new proposals on the original project or on a modified project as may be deemed necessary or in the best interest of the City.

Questions concerning this project should be addressed in writing to Randy D. DeWitt, Assistant Director of Public Works for Water and Wastewater.  No interpretation made to any respondent regarding the meaning of the RFQ shall be binding upon the City unless set forth in writing and distributed via addendum by the City.

All persons awarded and/or entering into contracts with the City of Manhattan shall be subject to and required to comply with all applicable City, State and Federal provisions pertaining to Non-Discrimination, Equal Employment Opportunity and Affirmative Action and the Americans with Disabilities Act (ADA).

Publication Date/Time:
12/10/2018 8:00 AM
Closing Date/Time:
1/18/2019 12:00 PM
Plan & Spec Available:

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